Sample executive secretary resume
July 17th, 2008 by Office Secretary
Customize this 2 sample executive secretary resumes to build an effective and optimised resume for your executive secretary application. As with any resume: make sure to stipulate your abilities and skills efficiently throughout your letter.
Don’t forget to edit the sample executive secretary resumes as:
- per your requirements for
- your job application.
The best way to find out what the firm needs is:
- research the firm on the Internet
- would you happen to know anybody in the firm already
- would you happen to have friends who have friends who work or worked in that firm
- does the firm get the newspapers, and if so, why and how?
- call the firm for more information about their activities and application and if the call goes well, make a reference to it in your resume. People who are "familiar" always have a small advantage on the unanimous crowd
Write your job application in Times New Roman or since all other applicants will do the same: stand out and change your font to Arial.
Unlike the girl with secretary glasses picture above (Executive Secretary by JulianRod): make sure you don’t give any hint of being a smoker. Smart human resource managers know that smokers will have:
- more health issues than non smokers
- need lots of time of during the day to smoke their cigarette
Be a bit creative in using the 2 resumes below!
Goal settings for executive secretary
A resume is all about showing that you are the right person for the job. But what is an executive secretary in the first place?
Traditionally a secretary was noting down things. But since word processing has taken the biggest part of that task, secretaries now have lots of time on their hands. Unfortunately this time will be overly stuffed with one or all of the following extra executive secretary duties:
- managing budgets and doing
- bookkeeping
- maintaining websites
- my favourite: making travel arrangements!
- prepare and arrange meetings and events
- human relation tasks (helping out in hiring people, checking applicants background, salary flow)
Summarized: an executive secretary should:
- have a broad level of skills and
- be creative in managing new situations.
Candidates with good language and communication skills and a 4 year degree often are what serious companies are looking for. You can get an executive secretary degree when you follow a 6 months so called re-education program conducted for 4 year degree holders.
Executive secretary resume highlighting a "time is money" office girl
OBJECTIVE
An executive secretary position, offering extensive experience in areas of office administration, customer relations and project planning.
PROFESSIONAL EXPERIENCE
Company One, Town, US date to date
Executive Secretary
- Report directly to both the Chief Financial Officer and the Chief Executive Officer.
Collaborate with various levels of management to gather information pertaining to key issues. - Communicate with external contacts to properly handle direction of business relations and distribution of company literature. Follow through with meeting arrangements as needed.
- Coordinate the interviewing process between management and ‘new hire’ candidates; Assist out-of-town candidates with travel, hotel and car service arrangements.
- Organize details of off-site functions involving participants’ availability, securing of location, menu choices, travel arrangements and material preparation, i.e. correspondence, charts and slide presentations.
- Process expense reports and invoices reflecting proper adherence to center budget codes.
- Assist with customer-service, product availability and quality control related issues.
Assess assignments to determine the prioritisation of work flow; Screen calls and mail. - Devise and maintain extensive filing system and corresponding cross-referenced list.
Company One, Town, US date to date
Administrative Assistant
- Provided full administrative support to the Controller of Finance, managers and direct reports.
- Organized details of meetings, agendas, travel arrangements, itineraries, expense reports
- Maintained attendance records of 15 departmental personnel.
- Handled the inventory and requisitioning of supplies adhering to a limited budget.
- Assisted with word processing projects requiring extensive output of spreadsheets and presentations.
EDUCATION
University of Any State
Bachelor of Arts in Business Administration
COMPUTER SKILLS
MS Word, Excel, PowerPoint and Access; WordPerfect and Visio
Sample courtesy of : Executive Secretary Resume sample
Executive secretary resume bulleted list
AMY SMITH
123 Main Street • Atlanta, Georgia • 30339
Home: (555) 555-1234, Cell: (555) 555-1235 asmith@sample~resume.com
••••••••••••••••••••••••••••••
Objective: Seek the Position of Executive Secretary
SUMMARY: Remarkably talented and resourceful Executive Secretary with more than six years experience in assisting administrators and executives involved in the development, implementation, and executive management of programs and policies for departments and agencies of state government.
Summary of Qualifications
- Considerable knowledge of the application of instructions and guidelines to specific problems.
- Thorough knowledge of the application of the mission of the specific organizational entity to the performance of executive support activities.
- Great Knowledge of the application of the overall mission of a department to the performance of executive support activities.
- Strong knowledge of organization, subject matter procedures, instructions and guidelines of departments within the State service.
- Exceptional knowledge of departmental policies, procedures, and organizational relationships.
- Remarkable knowledge of the organization, punctuation and composition of business letters, reports, charts and tabular material.
- Deep knowledge of correct English usage, spelling and punctuation.
- Strong knowledge of current computer environments; i.e., Windows or System 7.
- Profound knowledge of software programs such as Microsoft Word, WordPerfect, Excel, Access, Lotus, FoxPro, and PowerPoint.
- In-depth knowledge of the organization and maintenance of filing systems.
- Great knowledge of the techniques of receiving callers, making appointments and giving information.
- Remarkable knowledge of human resource practices.
- Exceptional ability to make decisions where precedents may not be established.
- Huge ability to apply the overall mission of a department to make executive support decisions.
- Uncommon ability to review several diverse reference sources, select and synthesize data for reports and other forms of correspondence.
- Strong ability to apply instructions and guidelines in the disposition of problems.
- Exceptional ability to follow complex instructions.
Professional Experience
City of Minneapolis, Minneapolis, MN
2002 - Present
Executive Secretary II
- Coordinate office management activities for the executive.
- Research, compile, assimilate, and prepare confidential and sensitive documents, and brief the executive regarding contents.
- Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents; handle some matters personally and forwards appropriate materials to the executive and staff.
- Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly.
- Make referrals to appropriate executive staff and provide requested information.
- Inform government officials and others of the position of the executive on issues.
- Compose letters and memoranda in response to incoming mail and calls.
- Transmit directives, instructions and assignments and follow up on status of assignments as liaison between the executive and subordinates and others,
- Operate computers to produce a variety of documents, charts, and graphs in final form.
- Update executive on status of issues before scheduled meetings.
- Prepare agenda and collect materials for meetings, speeches, and conferences; take minutes and keep records of proceedings as required.
- Plan and coordinate arrangements for professional conferences.
- Review, proofread, and edit documents prepared for the executive’s signature.
- Take and transcribe dictation on technical and confidential matters from the executive as required.
- Coordinate and facilitate the executive’s calendar to arrange appointments, meetings, and conferences.
- Recommend actions to be taken on office expenditures such as equipment and supply needs.
- Assist in preparation of the office budget.
- Attend meetings as executive’s representative; report on proceedings
- Compile and maintain records, statistical information, and reports.
- Participate in and coordinate committees and task forces, as assigned.
- Establish and maintain various filing and records management systems.
- Make domestic and foreign travel arrangements; prepare itineraries; prepare and compile travel vouchers, maintain all travel records.
- Perform related work as assigned.
City of Minneapolis, Minneapolis, MN
2000 - 2002
Executive Secretary I
- Performed administrative and secretarial duties with wide latitude for exercising discretion and judgment.
- Prepared letters as instructed and in accordance with precedent and directed mail to other staff members for their action.
- Arranged for and scheduled appointments for the executive, including interviewing callers and making proper referrals; prepared material and made arrangements for meetings as required.
- Studied reports received, checked and compared with previous reports and other data, and brought to the attention of the executive significant items, changes, errors or omissions.
- Maintained for the executive up to date management manuals, directives, organizational charts and kept the executive informed of changes.
- Set up and maintained office files and kept correspondence and reports available for reference and efficient operation of the office.
- Took and transcribed dictation, typed and maintained office records.
- Answered telephone and replied to questions in accordance with general
instructions and referred calls to appropriate staff member.
Education
Associate Degree in Secretariat Studies
University of New York (2000)
Sample courtesy of : Sample Executive Secretary Resume
