Customize this 2 sample executive secretary resumes to build an effective and optimised resume for your executive secretary application. As with any resume: make sure to stipulate your abilities and skills efficiently throughout your letter.

Don’t forget to edit the sample executive secretary resumes as:

• per your requirements for
• your job application.

The best way to find out what the firm needs is:

• research the firm on the Internet
• would you happen to know anybody in the firm already
• would you happen to have friends who have friends who work or worked in that firm
• does the firm get the newspapers, and if so, why and how?
• call the firm for more information about their activities and application and if the call goes well, make a reference to it in your resume. People who are "familiar" always have a small advantage on the unanimous crowd

Write your job application in Times New Roman or since all other applicants will do the same: stand out and change your font to Arial.

Unlike the girl with secretary glasses picture above (Executive Secretary by JulianRod): make sure you don’t give any hint of being a smoker. Smart human resource managers know that smokers will have:

• more health issues than non smokers
• need lots of time of during the day to smoke their cigarette

Be a bit creative in using the 2 resumes below!

Goal settings for executive secretary

A resume is all about showing that you are the right person for the job. But what is an executive secretary in the first place?

Traditionally a secretary was noting down things. But since word processing has taken the biggest part of that task, secretaries now have lots of time on their hands. Unfortunately this time will be overly stuffed with one or all of the following extra executive secretary duties:

• managing budgets and doing
• bookkeeping
• maintaining websites
• my favourite: making travel arrangements!
• prepare and arrange meetings and events
• human relation tasks (helping out in hiring people, checking applicants background, salary flow)

Summarized: an executive secretary should:
 

• have a broad level of skills and
• be creative in managing new situations.

Candidates with good language and communication skills and a 4 year degree often are what serious companies are looking for. You can get an executive secretary degree when you follow a 6 months so called re-education program conducted for 4 year degree holders.

Executive secretary resume highlighting a "time is money" office girl

OBJECTIVE

An executive secretary position, offering extensive experience in areas of office administration, customer relations and project planning.

PROFESSIONAL EXPERIENCE

        Company One, Town, US                                                           date to date
        Executive Secretary

• Report directly to both the Chief Financial Officer and the Chief Executive Officer.
  Collaborate with various levels of management to gather information pertaining to key issues.


• Communicate with external contacts to properly handle direction of business relations and distribution of company literature. Follow through with meeting arrangements as needed.


• Coordinate the interviewing process between management and ‘new hire’ candidates; Assist out-of-town candidates with travel, hotel and car service arrangements.


• Organize details of off-site functions involving participants’ availability, securing of location, menu choices, travel arrangements and material preparation, i.e. correspondence, charts and slide presentations.


• Process expense reports and invoices reflecting proper adherence to center budget codes. 


• Assist with customer-service, product availability and quality control related issues.
  Assess assignments to determine the prioritisation of work flow; Screen calls and mail.


• Devise and maintain extensive filing system and corresponding cross-referenced list. 

        Company One, Town, US                                                           date to date
        Administrative Assistant

• Provided full administrative support to the Controller of Finance, managers and direct reports.


• Organized details of meetings, agendas, travel arrangements, itineraries, expense reports


• Maintained attendance records of 15 departmental personnel.


• Handled the inventory and requisitioning of supplies adhering to a limited budget.


• Assisted with word processing projects requiring extensive output of spreadsheets and presentations.
  

EDUCATION 

        University of Any State
        Bachelor of Arts in Business Administration

COMPUTER SKILLS

MS Word, Excel, PowerPoint and Access; WordPerfect and Visio

Sample courtesy of : Executive Secretary Resume sample 

Executive secretary resume bulleted list

AMY SMITH
123 Main Street • Atlanta, Georgia • 30339
Home: (555) 555-1234, Cell: (555) 555-1235 asmith@sample~resume.com

••••••••••••••••••••••••••••••

Objective:   Seek the Position of Executive Secretary

SUMMARY:   Remarkably talented and resourceful Executive Secretary with more than six years experience in assisting administrators and executives involved in the development, implementation, and executive management of programs and policies for departments and agencies of state government.

Summary of Qualifications

• Considerable knowledge of the application of instructions and guidelines to specific problems.


• Thorough knowledge of the application of the mission of the specific organizational entity to the performance of executive support activities.


• Great Knowledge of the application of the overall mission of a department to the performance of executive support activities.


• Strong knowledge of organization, subject matter procedures, instructions and guidelines of departments within the State service.


• Exceptional knowledge of departmental policies, procedures, and organizational relationships.


• Remarkable knowledge of the organization, punctuation and composition of business letters, reports, charts and tabular material.


• Deep knowledge of correct English usage, spelling and punctuation.


• Strong knowledge of current computer environments; i.e., Windows or System 7.


• Profound knowledge of software programs such as Microsoft Word, WordPerfect, Excel, Access, Lotus, FoxPro, and PowerPoint.


• In-depth knowledge of the organization and maintenance of filing systems.


• Great knowledge of the techniques of receiving callers, making appointments and giving information.


• Remarkable knowledge of human resource practices.


• Exceptional ability to make decisions where precedents may not be established.


• Huge ability to apply the overall mission of a department to make executive support decisions.


• Uncommon ability to review several diverse reference sources, select and synthesize data for reports and other forms of correspondence.


• Strong ability to apply instructions and guidelines in the disposition of problems.


• Exceptional ability to follow complex instructions.

Professional Experience

City of Minneapolis, Minneapolis, MN
2002 - Present

Executive Secretary II

• Coordinate office management activities for the executive.


• Research, compile, assimilate, and prepare confidential and sensitive documents, and brief the executive regarding contents.


• Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents; handle some matters personally and forwards appropriate materials to the executive and staff.


• Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly.


• Make referrals to appropriate executive staff and provide requested information.


• Inform government officials and others of the position of the executive on issues.


• Compose letters and memoranda in response to incoming mail and calls.


• Transmit directives, instructions and assignments and follow up on status of assignments as liaison between the executive and subordinates and others,


• Operate computers to produce a variety of documents, charts, and graphs in final form.


• Update executive on status of issues before scheduled meetings.


• Prepare agenda and collect materials for meetings, speeches, and conferences; take minutes and keep records of proceedings as required.


• Plan and coordinate arrangements for professional conferences.


• Review, proofread, and edit documents prepared for the executive’s signature.


• Take and transcribe dictation on technical and confidential matters from the executive as required.


• Coordinate and facilitate the executive’s calendar to arrange appointments, meetings, and conferences.


• Recommend actions to be taken on office expenditures such as equipment and supply needs.


• Assist in preparation of the office budget.


• Attend meetings as executive’s representative; report on proceedings


• Compile and maintain records, statistical information, and reports.


• Participate in and coordinate committees and task forces, as assigned.


• Establish and maintain various filing and records management systems.


• Make domestic and foreign travel arrangements; prepare itineraries; prepare and compile travel vouchers, maintain all travel records.


• Perform related work as assigned.

• Performed administrative and secretarial duties with wide latitude for exercising discretion and judgment.


• Prepared letters as instructed and in accordance with precedent and directed mail to other staff members for their action.


• Arranged for and scheduled appointments for the executive, including interviewing callers and making proper referrals; prepared material and made arrangements for meetings as required.


• Studied reports received, checked and compared with previous reports and other data, and brought to the attention of the executive significant items, changes, errors or omissions.


• Maintained for the executive up to date management manuals, directives, organizational charts and kept the executive informed of changes.


• Set up and maintained office files and kept correspondence and reports available for reference and efficient operation of the office.


• Took and transcribed dictation, typed and maintained office records.


• Answered telephone and replied to questions in accordance with general

instructions and referred calls to appropriate staff member.

Education

Associate Degree in Secretariat Studies
University of New York (2000) 

Sample courtesy of : Sample Executive Secretary Resume

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If you want to look stylish, intelligent and sexy: get yourself some "secretary glasses". That’s how I call them and when it comes to dating men, I am equally successful as my friends who wear contact lenses.

Not that I have another choice…

My eyes are cylindrical, meaning: they look like a rugby ball. Buying discount contact lenses is not an option.

I need special contact lenses that adjust themselves. This kind of contact lens solution sounds more high-tech than it is though.

Unlike disposable contact lenses, my lenses will have an extra weight at the bottom. With each flicker of my eyes, the lens will adjust itself again.

Vain as I am, I did try out these contacts but… in vain

My eyes got way too tired of always having to adjust to the lens changing position. And I am wearing computer glasses anyway when in the office.

The positive part is : I can still wear coloured contact lenses, as long as I keep my secretary glasses on

How to choose glasses?

You need to go for the 4 "S"

Size, Shape, Shade and Style

You could just go for favorite designer glasses, but did you know there are glasses for every size of face? If you go to a good optician, they will have different sizes of the same model: your face doesn’t have to fit the glasses, the glasses will fit your face!

With shape we mean the shape of your face. Always take your face as a starting reference and find the right glasses for it.

• for long and oblong shaped faces: choose glasses with wide frames and curved edges, to balance out your face’s length
   
• for round faces like mine: choose glasses with straight top and bottom frames. Especially avoid square and round frames as they make your face even look rounder.
   
• for triangular faces: choose glasses with curved rims
   

Our next S is "Shade" : according to your colour type you choose the colour of your glasses.

• "Warm" shade people have a yellow tinge to their skin and their hair is either black, honey blonde or red. An Asian girl like me is a warm type. The following color glasses will suit warm types: gold (my favorite!), copper, tortoise, khaki, camel and cream.
• "Cool" shade people have a blue or pink cast to their skin and their hair is either brown, white blonde or white. The following color glasses will suit cool types: blue, black, plum, rose brown, jade and magenta.

Our last S stands for Style. My favorite style of course is the sexy secretary look : a pair of thick framed glasses. But of course it all depends on what kind of look you are going for:

• if you go for glamour, choose Jackie O style glasses
• if you choose for quirkiness and individuality, go for John Lennon glasses suggest .

The best way to decide which style you like is to go to an optician and try different pairs on. Make sure your optician has all the time in the world, go shopping with your girlfriend and do ask advice on all the salespeople in the shop (they should more or less all agree that the glasses you are choosing suits you well).

So next time you buy sexy secretary glasses:
don’t forget Size, Shape, Shade and Style!

Technorati Tags: computer glasses, Eye glasses, eye glasses frames, eyeglass frames, eyeware, glasses, glasses frames, secretary glasses

If you love blonds and secretaries: have a look at this blond sexy secretary! You can even order her or at least her cute secretary costume.

You can transform yourself in an office girl with this 3 piece office lady outfit including:

• a pleated skirt in a striped cotton fabric with a buckle side closure,
• a button front vest and
• a tie.

Stockings are not included unfortunately nor the hot secretary: you wouldn’t want to receive a blond sexy secretary in 3 pieces would you

Technorati Tags: blond sexy secretary, blonds, cute secretary, secretaries, Sexy Secretary